Assistant Manager Finance

Job Purpose

To manage, monitor, review, ensure, and control all activities related to Accounts Receivable, Banking Facilities, and Company Insurance in an effective, accurate, and compliant manner. This role aims to maintain healthy cash flow, minimize credit risk, and protect company assets and SPBU operations through optimal banking relationships and insurance coverage.

Key Responsibilities

Accounts Receivable

• Manage and monitor trade receivables from SPBU customers and business partners in accordance with applicable credit policies.
• Ensure timely collection of receivables based on agreed payment terms.
• Perform periodic reconciliation of sales data, invoices, payments, and outstanding receivable balances.
• Analyze receivables aging and identify potential bad or problematic debts.
• Coordinate collection follow-ups with Sales, Retail Operations, and other relevant stakeholders.
• Handle and resolve payment discrepancies, returns, and billing disputes.
• Assist in developing standards, SOPs, policies, and SLAs related to accounts receivable management to improve process effectiveness and efficiency.

Banking Facilities

• Manage and monitor all company banking facilities, including investment loans, working capital loans, bank guarantees, letters of credit (LC), and other banking facilities.
• Monitor fund availability and utilization to ensure banking facilities are used effectively and in compliance with agreements.
• Coordinate with banks regarding disbursement, renewal, administration, and evaluation of banking facilities.
• Assist in developing standards, SOPs, policies, and SLAs related to banking processes and fund disbursement.

Company Insurance Management

• Manage all company insurance policies (SPBU & Head Office), including asset insurance (buildings, machinery, tanks, dispensers), operational vehicle insurance, liability insurance, fire insurance, and other relevant risks.
• Coordinate with insurance brokers and insurance companies for policy placement and renewal.
• Ensure insurance coverage aligns with the operational risk profile of SPBU.
• Manage insurance claim processes until completion and ensure proper documentation.
• Conduct periodic evaluations of insurance coverage, premiums, policy validity, and administrative compliance.
• Assist in developing standards, SOPs, policies, and SLAs related to insurance application and claims processes.

Reporting and Development

• Prepare accounts receivable, banking facilities, and insurance reports (daily, weekly, and monthly) for management.
• Assist in developing policies and procedures related to receivables, banking facilities, and company insurance.
• Provide process improvement recommendations to enhance collection effectiveness, receivable control, banking facility utilization, and insurance management.
• Support internal and external audit processes related to receivables, banking facilities, and insurance.

Additional Duties

• Perform additional assignments, special projects, or ad hoc tasks as assigned by Management in accordance with business needs and company policies.

Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field.
• Minimum 5–7 years of experience in finance, with strong exposure to Accounts Receivable, banking facilities, and insurance management.
• Experience in retail, fuel retail (SPBU), or multi-site operations is an advantage.
• Strong analytical skills, attention to detail, and problem-solving abilities.
• Good communication and coordination skills with internal and external stakeholders.
• Proficient in financial reporting and MS Excel; ERP experience is a plus.