Project Administrator

I. PURPOSE OF THE POSITION

WWF Indonesia is a leading conservation organization in mitigating threats, preserving key biodiversity areas by integrating pillars of sustainability in maintaining natural resources. WWF’s mission is to stop the degradation of the planet's natural environment and to build a future in which humans live in harmony with nature.

The Project Admin will work collaboratively as team-based player that consists of the following functions: (i) Climate and Market Transformation Director; (ii) Sustainable Commodities Lead; (iii) Sustainable Commodities Team and the others.

This Project Admin is responsible to provide personalized secretarial and administrative support to the Director and Sustainable Commodities team in a well-organized and timely manner. He/she will work on a one-to-one basis on a variety of tasks related to the program/division’s working life and communication.

II. ROLES & RESPONSIBILITIES

A. Support to Director and Sustainable Commodities team

• Manages the administration of the Director and Sustainable Commodities team, ensuring deadlines and other commitments are met.
• Organises, prioritises and tracks requests, agendas, meetings and appointments, seeking to streamline the Director’s workload and ensure timely responses to invitations and similar.
• Organises, oversees, minutes and actions the regular division calls.
• Provides support for meetings, conferences or other events and coordinates and prepares all required documents and briefing packs.
• Organises travel for the Head and core team, including flights, accommodation and other logistics; coordinates and prepares documents related to travel such as visas and expense reports.
• Supports Director and Sustainable Commodities team’s financial health, for example by budget monitoring, consultant contracting and invoicing.
• Undertakes other tasks as assigned by the Director and Sustainable Commodities team

B. Project Administration and Coordination

• Provide project administration and management support to the teams, including:
• Maintaining the overall work plan and project plans, tracking key tasks, critical path and budgets.
• Documenting the outcomes of projects and regular project reports.

C. Administrative and Project Support for Programmes and Initiative

• Provide programme administration and support to the teams, including:
• Receiving and processing all documents and reports for the team as required.
• Follow up other team members queries and/or complaints quickly and thoroughly and keep the team informed throughout.

D. Team support and contribution

• Contribute to cross-team projects, as required.
• Work closely with other support staff within the organisation and provide mentoring support as required.
• Actively participate in the development of the team and its work processes, systems and operations by providing positive support and assistance to team colleagues to ensure delivery of team goals.
• Demonstrates working knowledge of WWF-Indonesia code of conducts, standards, policies and procedures.
• Supporting Organisational Values by promoting WWF-Indonesia’s strategic vision and values; demonstrates agility in team working environment; establish and sustain positive working relationships with people at all levels within the organization; and act fairly and with integrity in dealings with internal and external parties.

III. COORDINATION MATRIX

• Eksternal: Sustainable Commodities Team, CM, Forest and Wildlife, Finance, SSO, others
• Internal: Relevant stakeholder

IV. REQUIREMENT

A. Education & Experience

• Minimum bachelor’s degree or equivalent in Management / Administration. Candidates with experience or knowledge in environmental issues and conservation is preferred.
• Experience as Program and/or Personal Assistant or similar role at least for 3 years working experience, someone who is well-organized and have great time management skills and be able to act without guidance.

B. Skills and Competencies

• Meticulous attention to detail and follow-up with excellent organisational and prioritisation skills
• A flexible working style, absolute discretion and unfailing diplomacy
• At ease dealing with people and tasks at different levels of seniority and complexity
• Problem solving skills and at ease dealing with ambiguity or other situations where the required course of action may not be immediately evident
• Responsive, efficient and a positive manner.
• Capacity and willingness to take initiative, proactive attitude
• Computer literate and numerate
• Interest in conservation and the role that communities play in securing conservation outcomes
• Minute taking skills
• Clearly demonstrates behaviours aligned to the culture of WWF: Strive for Impact, Listen
• Deeply, Collaborate Openly and Innovate Fearlessly

At Yayasan WWF Indonesia we are committed to creating an inclusive working environment, where diversity is valued and there is equality of opportunity. We therefore welcome applications from all sections of the community, and we offer a range of benefits to encourage a work life balance.

Please submit your application before November 10th, 2026.

We encourage early applications, as this vacancy may close prior to the deadline once a suitable candidate is identified.